Project and Procurement Coordinator

£26,000 – £29,000

As the College grows and develops, the role of project and procurement coordinator will be pivotal for the College to maintain its excellent record of delivering quality projects, on time and on Budget.

The portfolio of work will be wide and varied covering but not limited to new buildings, refurbishments, carbon reduction schemes, new software systems and Multi Use Games Area (MUGA).

This post will coordinate, plan and track projects, and communicate effectively with internal and external stakeholders. There are property and non-property-related procurement exercises and this post also supports budget holders and other managers across College. Effective procurement contributes to the Colleges outstanding financial health and management and ensures value for money through robust procurement activities.

The team will consist of a procurement, contracts, and commercial manager, a deputy procurement and contract manager, and a project and procurement coordinator

As a Catholic Sixth Form College, we strive to be a center of educational excellence for the community built on faith, respect and trust. We celebrate diversity amongst all our students and staff and seek to nurture the gifts of each individual through high-quality teaching and learning and dedicated pastoral care.

All staff must make a positive contribution to

• The Catholic ethos of the College and its distinctive nature;
• The College Equality and Diversity, Health and Safety and Safeguarding Policies and Procedures;
• The pursuit of excellence and highest standards of quality in all aspects of College life;
• Their own professional development, in accordance with the needs of the College.

Main Duties and Responsibilities:

• Coordinated all planning and project management for identified Cross College projects.
• Supporting team members to ensure that projects are delivered on time and within budget.
• To manage and work with design project teams including, technical advisers, specialist contractors, local authorities, and internal stakeholders.
• Monitoring and reporting changes and associated risks throughout the duration of the project, whilst offering professional challenge and interrogation of costs.
• Ensuring project information is up to date, the project tracker is maintained, and all procurement and contractual documentation is available and stored correctly.
• To manage a selection of cross-college projects, these would include but not be limited to the Catering Contract, Carbon Reduction activities, Lancaster University School of Mathematics (LUSoM) Service Level Agreements, and the selection and preparation of bids for funding applications. To include, managing or developing agreements, communicating with internal and external stakeholders, attending meetings, evaluating numerical and written data, problem-solving, report writing, and making recommendations.
• Supporting procurement activities to ensure compliance when entering a contract with suppliers.
• Evaluate appropriate procurement routes i.e., quotes, tenders, e-sourcing tools, and frameworks, and consult with the wider project team and stakeholders for the procurement of goods and services.
• Prepare periodic reports on the Value for Money obtained to monitor savings.
• Provide project and procurement support for LUSoM and the local Catholic Multi Academy Trust.
• Responsibility for the delivery of effective stakeholder communications including regular reports and updates to all key stakeholders.
• Develop and maintain effective relationships with colleagues and other stakeholders from a wide variety of partner organizations.
• Contribute to the development, and continued improvement of project management, procurement, and contract management processes.
• To undertake additional duties as required, commensurate with the role.

Qualifications/Attainments

• GCSE Grade A*-C/9-4, or equivalent, in Mathematics & English Language
• Ability to undertake further training and development as required
• Experience of working in a busy environment with the ability to respond positively to high work demands
• Experience of undertaking a range of clerical duties and administrative duties, including data input and retrieval
• At least two years working in an office or education environment in an administrative capacity
• Excellent working knowledge of IT packages including Microsoft Office; Word, Excel Outlook etc. (Excellent Excel skills are essential)
• Confident communicator with excellent interpersonal skills with the ability tointeract and communicate effectively with a range of stakeholders
• Excellent time keeping and attendance record subject to the provisions of the Equality Act 2010
• Display the values, attitudes, and behaviour consistent with the ethos of the College
• The ability to meet the requirements of the Asylum and Immigration Act (to be eligible to work in the UK)
• Ability to work to deadlines with high attention to detail and accuracy